1. Online registration relating to events held at the Calgary NNIC Course

 

This web page offers online electronic registration for a Calgary NNIC program event. While registering, your personal data will be collected and further processed for the purposes detailed below.​

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The relevant data processing operations thereof and the event/meeting are under the responsibility of the Calgary NNIC program in charge of the Event, acting as the Data Controller. 

2. Why is data collected and further processed?

 

• Processing of participants’ personal data is needed for the efficient organization and management of the Event, including management of lists for contacts, invitations, participant surveys, distribution, and feedback on the survey.

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• Video and audio recordings may be taken, stored, and distributed at the discretion of the Calgary NNIC committee for up to one year after the end of the course date.

 

3. What personal data does the Calgary NNIC program collect and further process, and how?

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• Only the following registration data will be collected: title, family name, first name, name of the organization, e-mail address, the country where the individual is established, and profession/position.

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• Credit card/payment information is collected for payment processing only. This information will not be stored by the organizers or shared under any circumstances.

 

• Conference/Event attendees may receive a Guest User Account associated with their registration data to access the Internet and the Calgary NNIC services. In such a case, both the guest account information and the Internet navigation logs are collected. The identification of the user connected to a log entry may only be provided based on an administrative inquiry.

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• A passport/identity card number/ date of birth may be required to verify the identity of the visitor. They may be used to prepare the entrance permissions and access control purposes by competent Calgary NNIC staff for the premises where the conference/event takes place. This information will not be stored for future use by the organizers.

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• Participants at the conference may be given the opportunity to indicate individual requirements, e.g., those pertaining to diet or mobility. This information will be processed only to ensure that these requirements are taken into account and will not be used or stored beyond that single
  event.

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• Photographs/pictures, presentations, audio and video recordings of speakers and participants, and live web streaming of this public Event may be taken by the organizers. They may be reproduced in various media, including Calgary NNIC publications, the Calgary NNIC website, social networks, TV channels, and the press, in connection with the Event or for further cultural and institutional purposes as well as for promotional activities of the Calgary NNIC. However, a photograph portraying a particular individual may be published only with the explicit consent of that individual.

 

• If you wish that your image or voice is not recorded and published for compelling and legitimate grounds relating to your particular situation, please contact the conference organizers, who will accommodate your needs.

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4. Who collects and has access to your personal data, and to whom is it disclosed?

 

• Personal data may be collected only by the Calgary NNIC Committee involved in organizing the conference.

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• The list of participants (title, last name, first name, organization/company, country) may be
  published on the Event's website. A more detailed contact list of participants (including 
  your e-mail address) may be distributed to all participants on the date of the Event to facilitate future contact. Should you wish that your name is not displayed in any of those lists, you have the possibility to object to (opt-out from) any such dissemination of your contact details by notifying accordingly a member of the Calgary NNIC Committee.

 

• Photographs/pictures, presentations, audio, and video recordings will be collected by the Calgary NNIC Committee acting as the conference organizer.

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• Internet navigation logs are collected for security purposes and for a period of up to one year. The user's identification connected to a log entry will only be provided based on an administrative inquiry by the Calgary NNIC or upon a legally binding request by a judicial or another law-enforcement authority. The log data concerning access to electronic resources licensed to the Calgary NNIC may be used to identify users who have violated the “Terms and Conditions of Use for Licensed Electronic Resources – Calgary NNIC.”

 

5. Technical Information

This website uses cookies for session management. The session information used by this website may remain on your system after you leave the website or your browser is closed. You can disable cookies by modifying the settings in your browser’s options. However, doing so will reduce the functionalities available to you (editing your profile).

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6. How do we protect and safeguard your information?

 

• All personal data collected are internally processed only by designated Calgary NNIC Committee members or WIX and stored on servers that abide by Google Docs security rules and standards. The Calgary NNIC Committee will not share any personal data with third parties for any reason and will not use any personal data for commercial purposes.

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• For further information on the WIX data collection policy, please refer to their privacy policy, Sec 6 Users of Users: About Privacy | WIX

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• In case an external contractor assists in the organization of the Event, the collected personal data and all information related to the Event are stored on a computer of the external processor, acting as a processor who must guarantee data protection, security, and confidentiality required by Calgary NNIC.

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• Participants' data may be shared with service providers and/or external contractors and organizers only for Calgary NNIC purposes pertaining to the organization of the conference or Event and provided they have in place comparable safeguards for the protection of privacy.

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• The list of participants may be transmitted to law enforcement authorities and bodies in charge of a monitoring or inspection task under national or community law and only upon their specific request, which is justified only by security reasons pertaining to the conference. Such a list may be transmitted without any comments or revisions and only after authorization of the Director of the Calgary NNIC in charge of the Event acting as the Data Controller. Participants may be distinguished into categories only for logistic purposes.

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7. How can you verify, modify, or delete your personal data?

If you wish to verify which personal data is stored by the responsible Data Controller or access, correct, or delete your personal data stored by Calgary NNIC, please get in touch with the Calgary NNIC Committee at the email address cranialUS@ucalgary.ca - Attention: Data Controller. 

8. Contact information

 

• If you have any questions or requests concerning the personal data collected for this Event, please contact the Calgary NNIC committee with Attention to Data Controller at cranialUS@ucalgary.ca.

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9. Recourse

 

• Remarks and/or complaints can be addressed to the Calgary NNIC committee with attention to the Data Controller.

 

Dr. Khorshid Mohammad
Room B4-286, 28 Oki Drive NW
Calgary, AB Canada T3B 6A8
Phone: 403-955-5079, Fax: 403-955-7433
email: Khorshid.Mohammad@albertahealthservices.ca